Include the last name if it is known or exclude it if it isn’t. If this option is not reasonable, simply opt for a group greeting message such as “Hi All” or “Dear Team.” With gratitude, 41.) Even the word “dear” can feel too formal in a friendly message. The salutation in an English business letter When you know the name or the title of the recipient you should always incorporate this in the salutation. For each style of salutation there is an accompanying style of complimentary close, known as valediction. Instead, simply start the letter with a title so that the reader immediately knows what the letter pertains to. The salutation might also include the person’s title. Employers also use it in acceptance and rejection letters to job applicants. In general, the better you know the person and the more casual the correspondence, the less formal the salutation you can use. Regards, 39.) (Try using a company website or LinkedIn to find a specific contact.) Dear: This salutation is appropriate for most types of formal written or email correspondence. Here are a few that you can consider. If you know the person well enough to be on a first-name basis (a current colleague or supervisor, for example), follow the salutation with their first name only. As compared to formal letter closings the writer of the letter has the freedom to say goodbye the way he wants to. For example, applying for a job at a company is a formal business transaction and requires a business letter with a formal salutation. Is this an email? For example, Your XYZ Credit Line Has Been Increased. 3. … You should start your letter with a date mentioned, and then you should address the person, salutations vary according to the type of the letter. Your boss? You can use the appropriate gender title (such as "Sir" or "Madam") if you know the gender of the person but not their name. Even the word "dear" can feel too formal in a friendly message. Dear first name + surname. Using an informal salutation to hide a serious message is not proper etiquette. Thank you note? The salutation is the greeting at the beginning of a letter or email message. Since the salutation is the first thing a recruiter, hiring manager, or another business contact will see, it's important for the greeting to set a tone that is interpreted as appropriate by the recipient. Starting a letter with the right tone is important in formal written or email correspondence, such as a cover letter or a thank-you note. More Letter Closing Examples . With emojis, shorthand internet lingo and other casual phrases creeping their way into business emails, writing a professional email salutation has become more important. Thank you, 43.) Improving your overall business letter writing skills will help you craft a persuasive body of the letter so you can get that interview, send an appropriate thank-you letter, and ultimately win over business contacts. A salutation can be interpreted as a form of a signal in whic But if there are more than three names or you prefer a group greeting, use "All" or "Team" after the name ("Hi, All" or "Dear Team"). For example, once a potential employer becomes a supervisor, you can transition from "Dear" to "Hello." All Rights Reserved, Appropriate Salutation Examples for Letters and Emails. Dear Marketing Manager, For cover letters, this is one way to address the senior position that might be in charge of the hiring process if you couldn't find a specific name to address. In letters, most salutations begin with the word “Dear.” Sometimes people who aren’t used to English letter-writing conventions feel that this is far too friendly a beginning! Maintaining that in your official letter is okay. Consider the differences between these three examples of a person writing to their colleague. 36.) Consider the following factors before you decide how to start your correspondence: Understanding what you are about to say can help you start any message. The Greeting: Even if you are writing a friendly letter which is also called an informal and personal letter, you can still write both formal and informal greetings. When addressing several people, the greetings and salutations above are still appropriate. A salutation is a greeting used in a letter or other written or non-written communication. Are you writing to your best friend? Hey/Hi/Hello!This greeting can stand alone or come before the reader's name. If you don't know the person well, use Mr./Ms. "Dear Hiring Manager" is a bit less ungainly in this sense. Examples of business letter salutations. If you are corresponding about an important topic such as a job opportunity or a new project coming up, use the “business letter” salutations’ I discussed up above. This format also applies to … Here are examples of how to start an english letter when it comes to the salutation of both forms of letters. “Greetings, …” This is an excellent alternative to “Hi [Name], …” in case you send a business letter … If you can't find out what it is, "To Whom It May Concern" or "Dear Sir or Madam" is appropriate. For a potential employer or supervisor, always use Mr. or Ms. (Mrs. or Miss are appropriate only when you know if the woman is married or single) unless you have been specifically asked to use the person's first name. Letters are an essential way of communicating in the business world. For example, consider using it in a thank-you note to a close coworker. Business greetings often use colons for a professional tone, while exclamation points can make friendly messages feel familiar and enthusiastic. Commas convey a neutral tone in both formal and informal salutations. However, you should include the names of all the recipients if there are three or fewer names. Follow the lead of the person you're communicating with. The content of your message. For example, all of the following are acceptable: That said, the colon is the more formal option, making it suitable for both written and email correspondence. The way you end a business letter gives you an opportunity to leave a good impression with the recipient. Once you know what type of letter you’re writing, you can move on to different types of salutations. Lastname, or Mr./Ms. Whether you’re trying to write an effective email or a letter for a soldier, having the right structure and words can help convey your meaning. Familiarize yourself with common salutations to help you convey the right level of familiarity and respect in any professional situation. Below, you’ll find tips on how to address a cover letter and examples to help you start a cover letter that will catch the hiring manager’s attention. One more acceptable phrase to use in your cover letter salutations is "Dear Sir or Madam." For example: Dear Mary, Mary, Bad examples: Dear Ms. Stone, Hey Mary, To whom it may concern: Dear Human Resources representative, Even if you’re not close with your boss, chances are you have a working, first-name-basis relationship. Accessed May 22, 2020. You can write "Hi, Rick and Jen" or "Dear Mary, Bob, and Sue." Example: Dear Chris Miller The proper way to include salutation in a business letter is to write 'Dear', then the title of the recipient, then person’s name, followed by a comma, e.g. Business Letter Salutation Examples Dear Mr. Smith Dear Mr. and Mrs. Smith Dear Mr. White and Ms. Smith Dear Dr. Smith Dear Judge Smith Dear Ms. Jones Dear Jane Doe Dear Dr. Haven Dear Dr. and Mrs. Haven Dear First Name (if you know the person well) fter the opening term that conveys your familiarity with the person (such as "Dear"), include either the recipient's honorific and name (such as "Mrs. Hudson" or "Doctor Zhivago"), a name (first or first and last, such as "Abby" or "Peter Parker"), or a generic title ("Sir" or "Madam"), depending on your relationship with the recipient. The most common form of salutation in an English letter is Dear followed by the recipient's given name or title. Dear Ms / Miss / Mrs / Mr / Dr + Nachname. On the other hand, if you have to write a letter to the Speaker of the House, the greeting should be Dear Mr. Speaker (last name). Referring to business letter samples can help you evaluate and perfect your letter writing skills. Professional Email Salutations: Tips and Examples November 25, 2020. 2. Salutations typically include both a greeting word or phrase and the recipient’s name. Now, check out the difference punctuation can make in friendly salutations. Over time, salutations can become less formal. A salutation is a greeting that you use at the beginning of a letter or an email, to address the person you’re writing to and to set the tone of the message. For instance, if you are writing a letter to the President, then you have to start the letter with the greeting, Dear Mr. President or Dear Sir. Alison Doyle is the job search expert for The Balance Careers, and one of the industry's most highly-regarded job search and career experts. Whether sending a letter by mail or email, a well-written and well-formatted note can help you create and maintain positive business relationships. Kind regards, 40.) At the end of the greeting, you should tack on either a comma or a colon. Your reader. And if your contact signs off with their first name and addresses you by your first name, you can reciprocate. This context will almost always be formal. Examples of non-written salutations are bowing or even addressing somebody by their name. Informal salutations immediately establish a casual and friendly tone for the recipient. When you’re ending your letter, be sure to choose a letter closing that is appropriate to the topic of your letter and to your personal situation and relationship with the person to whom you are writing. Many thanks, 44.) You might use "To Whom It May Concern" when making an inquiry about a job you want to apply for or when applying for a job but you don’t know the name of the person leading the candidate search. Here are seven examples of appropriate salutations that can be applied to business letters and related documents: Example 1. When in doubt, it's better to err on the side of being overly formalrather than too informal. Cover letter openings. Standard Cover Letter Formatting How to address a cover letter starts with the same information, regardless of who you write it to. 1. This phrase accounts for either gender, which is good, although it does sound awkward since it makes a big affair out of doing so. Copyright © 2020 LoveToKnow. An appropriate salutation is specific and sets the tone for the rest of your cover letter, demonstrating your attention to detail and making your job application stand out. Use the same name in the salutation that you included in the recipient information section. Cambridge Dictionary. For example, consider using them when sending a newsletter to another department. Use our tips below on how to start your cover letter with a proper greeting and sign off with a polished signature. It generally doesn't hurt to be overly formal, whereas your professionalism may be questioned if you choose a casual greeting. Salutations can be formal or informal. The salutation sets the tone. Write a formal greeting, such as Dear Ms. Alvis or Dear Mr. Yang. Example: Dear Mr Miller. Best, 38.) Business letter? To Whom It May Concern: This is used in formal written or email correspondence when you don't have a way of knowing the specific person to whom you are writing. Use "Dear Sir or Madam" as a last resort. Hi: This informal variation is only appropriate in the most casual email correspondence with people you know well. Sincerely, 37.) Dear Hiring Manager, Dear HR Manager, Dear Recruiter, Dear [title of the person you would be reporting to], Dear Recruiting Manager, Dear Recruiting Team, Dear Human Resources Manager, Remember to … They're appropriate for formal written or printed letters and emails to people you don't know (or only know on a casual basis). There too, it should only be used in casual correspondence with people with whom you have already established a professional relationship (an appreciation letter to a supervisor, for example). "Salutation." The first example feels neutral, the second example could seem confrontational, and the third example suggests the message is pleasant and exciting. While you should always address your letters as specifically as possible, if you can't obtain the person's gender, you can use their first and last names: Dear Rory Smythe. Here are some examples of business salutations and when to use them. In contrast, the comma is a slightly more informal choice, making it more suitable for emails or casual written or printed letters. Business correspondence is almost always formal, no matter whether they’re in a printed letter or an email. By the time you're finished, you will know how to properly format the address, date, and signature of an informal letter, as well as what to write in between your greeting and signature. You can use it whether you know the person or not and whether the letter's recipient is a supervisor or a business acquaintance. Dear Chief Financial Officer Smith: (formal with title, name known) Dear Marketing Manager, West Region: (formal with title, name not known) Don’t forget to check out our examples of follow-up emails, too! The differences in punctuation here can define the message’s intent before a friend even reads it. Which of these salutations would you rather see in your inbox? On the other hand, emailing a colleague about when to meet for lunch doesn’t require a formal salutation. Human relationships naturally become more familiar, making these salutations appropriate for formal situations. For example, all of the following are acceptable: Dear Ms. Brown: Dear Ms. Brown, Dear Sarah: Dear Sarah, In this article, you will learn how to write informal letters in English with the help of sample opening and closing sentences and a sample letter. Whenever possible, use the person's name. As you correspond with someone, "Dear Mr. Smith" can shift to "Hi again, Bob." Salutation. We have outlined the best salutations for different situations and relationships. Written letters used to be the only long-distance correspondence method. In a formal letter you can write “dear”, whereas; in an informal letter you can write more casual words like “dearest, sweet, hi, hello”. Examples of General Salutations Dear Hiring Manager To Whom It May Concern Dear Human Resources Manager Dear Sir or Madam Dear [Company Name] Recruiter Are you delivering bad news or giving a compliment. With personal letters, the salutations that you use will completely depend on whom you are addressing the letter to. If you're unsure of the person’s gender and can’t find out, write the … Best Letter and Email Salutations and Greetings, Prathan Chorruangsak / EyeEm / Getty Images, General Guidelines for Choosing Salutations, The Best Way to Start a Letter With Examples, Here Is a Rundown of How to Structure a Cover Letter, How to Choose the Right Greeting for Your Cover Letter, How to Write the Closing of a Formal Letter, Tips for Using the Salutation ‘To Whom It May Concern’, Need to Write a Business Letter? Not achieving the right tone in a business email or letter can lead to poor communication in the workplace. Here are more examples to choose from: Using the person's name lends a personal touch to the message. That's why the greeting you use in this correspondence matters. Consider reserving formal terms such as "Dear" or "Greetings" for the first point of contact and then switching to more familiar greetings and salutations (such as “Hello again,”) in subsequent emails. For example, a salutation to a member of the government could be “Dear Senator” or “Dear Governor.” When addressing a group, you may list each member individually, if reasonable. The salutation may be different, but how to address a cover letter with no name follows the standard format for how to address a cover letter. A salutation is a greeting that you use at the beginning of a letter or an email, to address the person you’re writing to and to set the tone of the message. This is the perfect example of a title that can be used in lieu of a salutation. Check out some examples of salutations to learn how to start a letter without “dear.”. Remember, replacing exclamation points with commas can bring your tone down a little (if that’s what you want). The format of your message. Use This Format, Review Email Cover Letter Examples and Formats, Tips on How to Address a Business or Professional Letter, Best Professional Email Message Closing Examples, Customize Your Own Recommendation Letter With This Template, The Best Way to Introduce Yourself in an Email, Job Application Email Examples and Writing Tips, How to End a Letter With Closing Examples, Whether you are sending a written or printed letter or an email. Respectfully, 42.) Salutations in emails are typically less formal than those in written or printed letters. Greetings (or Good Morning, Good Afternoon): Consider these options as a slightly more formal version of "Hello" and "Hi." The greeting always ends with a comma and in cases when you send friendly letters to people you have close relationships with, you can end with an exclamation point. Using Commas or Colons. Once you’ve established the correct tone, keep it going through your message. Examples. It may not seem like a big deal, but the punctuation you use after your salutation goes a long way. The right salutation goes a long way in establishing a message’s tone. Make an effort to find the name of someone specific in the department that you are interested in contacting. The third example feels inappropriate for a business setting. Firstname Lastname. Email, text, and business letter closings examples. Someone you’ve never met? Choose an appropriate one based on the mode of communication, how well you know the recipient, and what type of letter you're sending. The salutations "Dear Sir or Madam" or "To Whom It May Concern" may be construed as outdated by some, but it’s better to err on the side of conservatism when addressing correspondence within business relationships. Good morning/afternoon/evening!Appropriate with or without the person's name, this time-specific greeting is a nice way to strike a congenial tone. It may seem like emails are less formal than traditional letters, but it depends on how you use each form of communication. Likewise, change salutations as your relationship with a business contact deepens. Salutation in a Cover Letter If you know the person's name: When applying for a job, it is very important to know the name of the addressee and address him/her personally. Some Bible verses seem very appropriate for closing a letter or email. However, as the Internet has become more and more ubiquitous in our society, email has become a faster, more convenient way to contact someone. There is a difference between writing in British English or American English. The first example could lead to any type of message, while the second example seems much more serious. If your workplace is more relaxed, you may want to look into more friendly salutations. But, the salutation you choose depends on whom you are writing to, what you are writing about, and how you are writing it. The standard business letter. When writing a letter, an email, or any type of correspondence, you should begin with the proper salutation. –Numbers 6:24-26 The Lord bless thee, and keep thee: The Lord make his face shine upon thee, and be gracious unto thee: The Lord lift up his countenance upon thee, and give thee peace. Informal salutations immediately establish a casual and friendly tone for the recipient. Check out some examples of salutations to learn how to start a letter without "dear." It's a great start to an informal chat over email or text. You will find additional information on email salutations in the second half of this article. Professional letter closings and business letter closings should be expressive of gratitude and sincerity. Keep in mind that certain opening terms that communicate a professional tone in your first correspondence can convey a stiff tone if used in subsequent messages, at which point you will know the person better. Other examples of cover letter salutations you should avoid are: “Dear Sir or Madam:” “Dear Chairmen of the Board,” “Dear Councilwoman,” Hello: While a universal greeting, "Hello" is generally only appropriate in email correspondence. A formal email to a potential employer may be much more formal than a written thank-you note to your sister. If your contact has a gender-neutral name (such as Taylor Brown) and you are unsure whether you are addressing a woman or a man, follow the opening term with the person's full name ("Dear Taylor Brown"). "Dear" is commonly used in cover letters, follow-up letters, and resignation letters to employers. Those are: Dear [First and Last Name] Mr. [Last Name] Mrs. [Last Name] Ms. [Last Name] Cover Letter Salutations—Examples. A letter’s salutation is just one part of its message. A greeting is an important component of formal correspondence that draws the recipient in and sets a professional tone. However, there’s more to learn about writing business letters beyond which salutation to use.